Overview
Slide Hive is a system that helps event organizers collect and manage presenters’ files using a web-based portal, automating tasks such as renaming incoming files and creating PDF copies to distribute to attendees.
Features
One URL, No Passwords
Presenters and staff log into the same URL. Access is granted via a unique login link which the user requests from the platform and receives via email.
Accepts Common Presentation File Types
PowerPoint, Keynote, and Open Office files are accepted.
Easy to Begin
You can use Slide Hive to begin collecting presentations well before the event schedule has been finalized. The only information required for any presentation is its title, the name of its presenter(s), and the email address(es) of the people who are authorized to upload its slide deck. Additional details can be added as they develop.
The presentation information lives in a cloud-based spreadsheet, allowing all organizers and staff to reference the same shared document.
Easy to Upload
All presenters need is the URL of the platform. Once they’ve logged in using their unique link, they are presented with a list of the presentations they’re assigned to, including the upload status of each presentation. Presentations that already have files can easily be updated by uploading a new file.
Automatic Filename Standardization
Incoming files are renamed in a format that includes, among other things, the title of the presentation.
Automatic Organization
After processing, presentation files are sent to cloud storage. Each physical room at the event venue has its own folder, and presentations are placed in the folder for their assigned room (or in an “Unassigned” folder, if their assigned room hasn’t been finalized).
Automatic PDF Generation
A PDF copy of each presentation file is created during upload and hosted in cloud storage alongside the presentation files.
Easy to Access
All presentations are stored in the cloud, available to both the on-site AV team and the event organizers. Organizers are able to download presentation files one at a time, by room, or all at once. On-site teams are able to sync the presentation folders to local computers at the venue.
Easy to Monitor
Staff members are able to see the status of each presentation, including the email address of the uploader, in real time. Staff also have the ability to manually upload or replace a presentation’s file, should that be necessary.
Easy to Update
As the event schedule becomes more finalized with details such as presentation date/time/location, these changes can be synced to the shared spreadsheet at the press of a button. Any presentations already uploaded at the time of re-syncing will be updated accordingly—renamed if the presentation title changes, moved to the correct room folder, etc.
Version Control
Presenters can replace an existing file with newer versions simply by uploading the new file in the portal. Older versions (including the PDF copies) are archived in cloud storage and accessible by organizers and staff.